Timesheet Management

Timesheets without the chasing

Project time tracking, billable vs non-billable hours, client reports, utilization analytics. For agencies, consulting firms, and any team that bills by the hour.

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Project & client mapping Billable vs non-billable Mobile entry

Project & task tracking

Multi-level project structure: client, project, phase, task. Allocate effort estimates, track actuals against plan.

Billable vs non-billable

Tag every hour as billable, non-billable, or admin overhead. Per-employee billing rates by role or by project.

Daily & weekly entry

Flexible entry modes: granular daily by task, or quick weekly grid. Copy from last week. Auto-fill from calendar events.

Approval workflow

Submit weekly. Manager approves or sends back with comments. Bulk-approve entire team in one click.

Mobile entry

Log time on the go from the factoHR app. Voice-to-text for descriptions. Daily reminder pings if nothing logged.

Utilization reports

Billable utilization per employee, team, or department. Project profitability. Variance against budgeted hours. Bench tracking.

Overtime & pay integration

Overtime hours flow to payroll automatically. Project-based shift differentials and OT multipliers configurable.

Leave integration

Approved leave shows on the timesheet automatically. No double-entry. No "where are my hours?" disputes.

Export & integrations

Export to Excel, Tally, Zoho Books, QuickBooks, or your invoicing tool. Webhooks and CSV exports for custom flows.

Built for billable teams

Built for teams where every hour counts

Timesheets matter when your business runs on billable hours, fixed-fee projects, or government contracts that need audit trails. factoHR's timesheet was built for these teams from the start.

Time-to-billing in one flow

Approved timesheets become invoice line items in your billing tool. No re-keying, no reconciliation drift.

IT & software servicesBillable engineers, project burn, T&M vs fixed-bid contracts

Marketing & design agenciesRetainer accounts, project hours, client profitability

Consulting firmsEngagement-based billing, partner utilization, leverage ratios

Architectural & engineeringProject-stage tracking, site visits, drawing revision logs

Field service teamsService tickets, site time, parts and labour, customer billing

Government & PSU projectsAudit-trail timesheets, signed approvals, archive for years

Set up projects

Define clients, projects, tasks, billing rates, and team allocations. Set hour budgets if needed.

Daily entry

Employees log time daily or weekly via the ESS app, web, or weekly grid. Voice-to-text for fast descriptions.

Manager approval

Weekly submission. Manager reviews, approves, or sends back. Auto-reminders for skipped weeks.

Bill & pay

Approved billable hours flow to your invoicing tool. Overtime flows to payroll. Reports for management.

Before factoHR

Friday-evening timesheet chase

Manager chases 14 people every Friday for their timesheets
Excel sheets, different formats, broken formulas
Half the team logs hours from memory, badly
Billing team copies data into the invoicing tool by hand
Utilization reports take 3 hours per month to build
Project burn is known 2 weeks after the fact

With factoHR

Time tracked, billed, and analysed

Daily logging with mobile reminders, accurate hours
One platform, one format, one source of truth
Manager approves the whole team in 5 minutes
Billable hours flow to invoicing automatically
Utilization dashboard updates in real time
Project burn visible the same day, course-correct fast

“factoHR has helped us reduce our payroll workforce in half and improve efficiency by 50%. Timesheet to payroll to client billing all happens in one flow now, instead of three teams reconciling at month-end.”

Ms. Pooja Dadhaniya

HR Lead · Kelvin Plastics

See all plans Talk to sales

Does it integrate with our payroll?

Yes. Overtime hours and shift differentials auto-flow from approved timesheets into payroll. No double entry. Comp-off rules supported.

Can we have different approval flows per project?

Yes. Each project can have its own approval chain: project manager only, project manager plus delivery head, or even client-side approval for fixed-fee engagements.

How do we handle multi-project allocation?

An employee can be allocated to multiple projects at the same time, with optional allocation percentages. Approval can be project-wise. Reports break down hours by project.

Can we configure billing rates differently?

Per-employee rate cards, per-project overrides, currency-aware (if you bill international clients), and effective-date-based rate changes are all supported.

What about fixed-fee projects?

Track hours against a fixed-fee budget. See burn percentage and remaining budget in real time. Alerts when 80% or 100% of budgeted hours are consumed.

Does it export to Zoho Books or Tally?

Yes. Built-in export to Zoho Books, QuickBooks, Tally, and Excel. Custom CSV export with mapping for any other billing tool. API access for custom integrations.

What if employees forget to log time?

Daily and weekly reminders via the ESS app, email, or Slack. Managers can see who hasn't submitted. Auto-block payroll release for non-submitters (configurable).

Ready to stop chasing timesheets?

14-day free trial. Our team helps you set up projects, billing rates, and approval flows so your first weekly cycle runs smooth.